Privacy Policy

Collection of Personal Information

For partners and clients, Gemini Technologies collects and holds information essential for managing business relationships and delivering consulting services effectively. This includes:

• Business Contact Information: Names, job titles, contact details, and organizational information.
• Contractual Information: Details regarding agreements, services provided, and communication records.
• Financial Information: Payment details, billing addresses, and creditworthiness assessments.
• Technical Information: Clients’ technology stacks, system requirements, and other internal operational information.

Use of Personal Information

This information is used to:

• Facilitate communication and service delivery.
• Ensure compliance with legal and contractual obligations.
• Improve our consulting services through feedback and performance metrics.

Disclosure of Information

Personal information may be shared with:

• Related entities within Gemini Technologies.
• Third-party service providers for operational support.
• Legal and regulatory bodies as required by law.

Data Security and Retention

We employ industry-standard security measures to protect your information. Data is retained only as long as necessary for the purposes outlined or as required by law.

For more details, please contact us at info@geminitech.com.au.

The type of information that we typically collect and hold about Candidates is information that is necessary to assess amenability to work offers and work availability; suitability for placements; or to manage the performance in work obtained through us. It includes:

• Personnel information including contact details; Information about personality, character, skills, qualifications and experience;
• Information about career path and preferences;
• Education Qualifications, Certifications, and Affiliations
• Information submitted and obtained from the Candidates and other sources (e.g., Referees or Clients) in connection with applications for work;
• Bank details, Tax File Number, Superannuation details;
• Security clearance details;
• Rights to work information;
• Information required to undertake federal police checks and obtain criminal history records; and
• Information required to ascertain a Candidates right to work in Australia

The type of information that we typically collect and hold about Clients is information that is necessary to help us manage the presentation and delivery of our services and includes:

• Client relationship information;
• Information about position, contacting and hiring authority;
• Information about team structures and roles;
• Information about incidents in the workplace;
• Client facility addresses, ABN, key personnel and contact details; and
• Credit check and financial information

The type of information that we typically collect and hold about Referees is information that is necessary to help make determinations about the suitability of one of our Candidates for particular jobs or particular types of work and may include:

• Information about work position, authority to give a reference and preferred contact details;
• Opinions of the Referee regarding the Candidates character and work performance or work environment; and
• Facts or evidence in support of those opinions, sometimes involving the Referee’s own knowledge and experience of having worked with the Candidate.

The purposes for which we collect, hold, use and disclose your personal information are those purposes that are reasonably necessary for the proper performance of our functions and activities as a recruitment agency:

• Candidates – personal information is typically used for recruitment and work placement operations, pre-employment screening, staff management, training, remuneration, workplace health and safety, statistical purposes and statutory compliance requirements
• Clients – personal information is typically used for client and business relationship management, review of workplace operations and health and safety management, credit checking, statistical purposes and statutory compliance requirements
• Referees – personal information is typically used to confirm identity and authority to provide references and for candidate suitability assessment

Generally, information will be collected directly from you:

• Candidate – information is collected through your application, from referees, results of any competency test or similar, and other sources such as registrations or any professional disciplinary matter
• Client – information is collected when you provide it to us for business purposes
• Referee – information is collected from the Candidate in the course of their application for work, and from you when providing the reference
  We may also collect personal information about you from publicly available sources including newspapers, journals, directories, the Internet and social media sites. This information will be included in our records only if necessary for the performance of our activities or functions as a recruitment agency.

We may request proof of identification from you including copies of your Australian citizenship certificate, passport, visa, driver’s licence or any other relevant licenses and will only do so for the performance of our activities or functions as a recruitment agency.

When your personal information is collected it will be held in our Information Record System until it is no longer needed for any purpose for which it may be used or disclosed, at which time it will be de-identified or destroyed if it is lawful for us to do so.

Information you provide to us is stored in our secure cloud-based recruitment database and document storage system, which are restricted and accessible by staff through the use of individual log-in credentials.

We will take all reasonable steps to ensure the information you provide us remains secure and confidential and is only used for the performance of our functions or activities as a recruitment agency.

We may disclose your personal information or any of the purposes for which it is primarily held or for a related purpose where lawfully permitted. We may disclose your personal information where we are under a legal duty to do so, including circumstances where we are under a contractual duty to disclose information. Disclosure will usually be internal and to our related entities, to our clients, and to referees for suitability and screening purposes.

Subject to some exceptions that are set out in privacy law, you can gain access to the personal information that we hold about you. You will need to be able to verify your identity. There are some exceptions to providing access, such as when opinions have been provided confidentially during our performing reference checks and access would impact on the privacy rights of other people. Our Privacy Coordinator would discuss this with you. We will generally respond to your request for access within ten (10) working days.

If you find that personal information that we hold about you is inaccurate, out of date, incomplete, irrelevant or misleading, you can ask us to correct it by contacting us. We will take such steps as are reasonable in the circumstances to correct that information to ensure that, having regard to the purpose for which it is held, the information is accurate, up to date, complete, relevant and not misleading.

Please advise us if you wish to be removed from our recruitment software system. We will amend your status to ‘inactive’ and will remove information that we have no present need for or obligation to retain. There is no charge to correct information. We will generally respond to your request for access within five (5) working days.

If you wish to access, correct, update or request deletion of your personal information, you can do so at any time by contacting info@geminitech.com.au. In addition, you can object to processing of your personal information, ask us to restrict processing of your personal information or request portability of your personal information. Again, you can exercise these rights by contacting us using the contact details provided.

You have a right to complain about our handling of your personal information if you believe that we have interfered with your privacy. If you are making a complaint about our handling of your personal information, it should first be made to us in writing. Refer to our Privacy Complaint Handling Policy.

Please contact our Privacy Coordinator on 0498 006 000 or info@geminitech.com.au You can also make complaints to the office of the Australian Information Commissioner.